Administrative Assistant

Under general supervision, the Administrative Associate performs general clerical and administrative tasks that assist the department achieve its operational goals and objectives.


  • Proficiency in Microsoft Office Suite Software.
  • Capable of prioritizing and organizing workload to achieve best results.
  • Must have problem solving and technical skills to develop and maintain a computerized tracking system to resolve day-to-day logistical issues.
  • Ability to work under pressure and multi- task.
  • Strong customer service and relationship skills.
  • Strong decision making skills to evaluate system operational efficiency for new and evolving processes- often requiring on the spot decisions.
  • Extensive computer skills to manage and track activities to maintain database for education and training programs.
  • Results orientation by remaining focused on deliverables with commitment to excellence and timely results.

Position description

  • Analyzes and interprets data and prepares reports.
  • Use correct English grammar, spelling, and punctuation
  • Schedules and coordinates meetings.
  • Types letters, memos, forms and other correspondence.
  • Picks up, sorts and delivers mail to appropriate person.
  • Files and retrieves documents, records and reports.
  • Maintains records, enters data and retrieves data as needed.
  • Maintain department budget – maintain spreadsheet and monthly reconciliation
  • Manage Visitor Center
  • Proficient in ACT database management
  • Prepare presentations and bid responses
  • Monitor advertising and editorial schedules

If you are excited about incredible potential of computer vision and machine learning technologies and want to be a member of a highly motivated team, please send us your application with a reference to this job announcement in the subject line to [email protected]